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Carry out an entry or exit summary declaration online

You must lodge the summary declaration of entry or exit at the first customs office of entry or exit when you bring goods into or out of the customs territory of the Union.
As a carrier, you are always responsible for the registration, but in certain cases you may instruct other persons to carry out the registration.

You must lodge the exit summary declaration if you have not lodged a customs declaration or re-export declaration as a pre-declaration. In particular, in the case of

  • re-export from a free zone or temporary storage of non-Union goods that are in the free zone or temporary storage for more than 14 days;
  • re-export of non-Union goods from a free zone or temporary storage where the place of destination or the consignee has changed in relation to the entry summary declaration;
  • re-export of non-Union goods from temporary storage following an external transit procedure (transit declaration without security data),
  • Carriage between 2 points within the European Union by air and sea when the goods are transhipped in a third country.

As a rule, you must always lodge the entry declaration when you bring goods into the customs territory of the Union. A summary entry declaration is not to be submitted in tourist traffic if you can declare the goods verbally or, for example, by passing through the green exit.

The entry or exit summary declaration is usually lodged via ATLAS-EAS (Automated Tariff and Local Customs Clearance System). However, these can also be submitted via the Internet registration.

Process flow

To register online, follow these steps:

  • Open the Internet Inbound and Outbound Login in your Internet browser.
  • Select "ESumA" for the entry summary declaration or "ASumA" for the exit summary declaration.
  • Fill out the letterhead form. You can then enter one or more positions.
  • All color-coded or bordered fields are mandatory. You must fill them out. Please note that some fields can only become mandatory fields in the course of filling them in and are therefore not immediately recognizable as such. Also, some fields must be filled in either in the header form or in all item forms.
  • Once you have completed everything, click on "Submit registration". Any errors will be displayed to you and must be corrected.
  • After you have received the order number as confirmation of the successful transmission of the data of your registration, print out your registration 2 times.
  • With the declaration and the order number you identify yourself at the declared first customs office of entry or exit. The customs office can take your declaration within 30 days. You can find the responsible customs office in the service search on the website of the Customs Administration.

Special features for air and sea transport:

  • Special feature for the exit summary declaration: For exports by air or sea, you must lodge the exit summary declaration at the customs office of exit in whose district you load the goods onto the international means of transport.
  • Specific feature of the entry summary declaration: if an aircraft is to fly to more than one airport in the customs territory of the Union, or if a ship is to call at more than one port in the customs territory of the Union without making a stopover at an airport or in a port outside the customs territory of the Union, you must lodge the entry summary declaration for all goods carried at the customs office at the first (airport) port in the customs territory of the Union. However, if a stopover is made at an airport or port outside the customs territory of the Union, you must lodge an additional entry summary declaration with the customs office at the subsequent (airport) port for the goods arriving there.

Requirements

You must lodge an entry or exit summary declaration when you bring goods into or out of the customs territory of the Union, unless there is an exception.

Which documents are required?

As a rule, no documents have to be submitted. However, the entry summary declaration shall regularly refer to the transport document.

What are the fees?

There are no costs for you.

What deadlines do I have to pay attention to?

Entry summary declaration:

  • Container freight by sea: at least 24 hours before loading at the port of departure
  • Bulk and general cargo in maritime transport: at least 4 hours before arrival at the first port in the customs territory of the Union
  • Short sea shipping: at least 2 hours before arrival at the first port in the customs territory of the Union
  • Short-haul flight (flight with a duration of less than 4 hours): at the latest at the actual departure time of the aircraft
  • Long-haul flight (flight of 4 hours or more): no later than 4 hours before arrival at the first airport in the customs territory of the Union
  • Rail transport (journey from the last train formation station in a third country to the first customs office of entry takes less than 2 hours): not later than 1 hour before arrival at the customs office of entry in the customs territory of the Union
  • Rail transport (cases other than those mentioned above): not later than 2 hours before arrival at the customs office of entry in the customs territory of the Union
  • Inland waterway transport: not later than 2 hours before arrival at the customs office of entry in the customs territory of the Union
  • Road transport: not later than 1 hour before arrival at the customs office of entry in the customs territory of the Union
  • Combined transport: the deadline for the international active means of transport applies.

Exit summary declaration:

  • Container freight by sea: at least 24 hours before loading at the port of departure
  • Short sea shipping (journey time of less than 24 hours): no later than 2 hours before departure from a port in the customs territory of the Union
  • Maritime transport without container freight: at least 2 hours before departure from a port in the customs territory of the Union
  • Air transport: no later than 30 minutes before departure from an airport in the customs territory of the Union
  • Road and inland waterway transport: no later than 1 hour before the goods leave the customs territory of the Union.
  • Rail transport (train journey takes less than 2 hours from the last train formation station to the customs office of exit): no later than 1 hour before the arrival of the goods at the place for which the customs office of exit is responsible
  • Rail transport (cases other than those mentioned above): at least 2 hours before the goods leave the customs territory of the Union

Processing duration

After completing the Internet registration, you will automatically receive the online registration for printing.

Applications / forms

  • Forms: yes
  • Online procedure possible: yes
  • Written form required: yes
  • Personal appearance required: yes (for Internet entry or exit registration)

Internet entry or exit notification

Appeal

  • Objection (e.g. notification of a charging ban)
  • Action before the Finance Court
     

Author

The text was automatically translated based on the German content.

Technically approved by

Federal Ministry of Finance

Professionally released on

29.04.2021

Source: Serviceportal Niedersachsen (Portalverbund des Bundes und der Länder)

Further Links

Single points of contact of the state of Lower Saxony, Single points of contact of the countries of Europe, advice and assistance for EU citizens and their families.