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Apply for certificates of origin and other certifications required for foreign trade from the Chamber of Commerce and Industry


In some countries, customs authorities, banks or companies in the country of import require certificates of origin and possibly other trade documents certified by the Chamber of Commerce and Industry (IHK) when importing goods. A certificate of origin tells where the goods originate from.

As an exporter, you can apply to your local Chamber of Commerce and Industry for a certificate of origin or the certification of a trade document such as a commercial invoice.

Applications may be submitted in person, by post or by electronic means to the Service Centre of your Chamber of Commerce and Industry. To register for the online procedure with the local Chamber of Commerce and Industry, send an email request for a registration code.

The Chamber of Commerce and Industry checks the given details for accuracy and then issues the document very soon afterwards. A charge is made for issuance and/or certification. The amount charged depends on the catalogue of charges fixed by the respective Chamber of Commerce and Industry.

Process flow

You may apply for a certificate of origin or certification of a commercial document either online or in writing.

Online procedure:

  • Send an email to the Chamber of Commerce and Industry responsible for your case (IHK) requesting authorisation to use the online application.
  • Fill out the online form electronically and submit it to your local IHK via the app.
  • The IHK checks your details for accuracy and completeness.
  • The IHK can require further details and documents from you as proof of the correctness of the information given in your application.
  • After verifying the details, the IHK issues the certificate of origin and/or certifies the commercial document with an electronic signature.
  • The IHK posts the certified document in the online app.
  • You may print out the document as required.

Written procedure:

  • Fill in and sign the application form.
  • Send your application by post or hand it in at your Chamber of Commerce and Industry's (IHK) local Service Centre.
  • The IHK checks your details for correctness and completeness.
  • The IHK may require you to provide further information and documents as proof of the correctness of the details given in the application.
  • After verifying the information, the IHK issues the certificate of origin and/or certifies the trade document.

The certified document is then returned to you by post.

Competent authority

The responsibility lies with the Chamber of Industry and Commerce (IHK) in whose district your company is located.

Requirements

You must be able to prove the origin of the goods.

Which documents are required?

Evidence of the origin of the goods. Such proof may include:

  • Manufacturer's declaration of their inhouse production of the goods
  • Certificates of origin from a different Chamber of Commerce and Industry
  • Form A certificate of origin (from developing countries)
  • EUR preferential movement certificate
  • Preferential certificate of origin according to format specifications as per EU free trade agreements
  • Supplier declarations according to EU Regulation 2015/2447

Please enquire at the competent Chamber of Commerce and Industry as to what documents are required in your particular case

What are the fees?

Fees for applying for a certificate of origin range from EUR 5.00 to EUR 25.00.

What deadlines do I have to pay attention to?

- none

Processing duration

  • A few minutes in the online procedure.
  • Usually a few days in the written procedure.

Applications / forms

  • Set of forms "Certificate of origin – application for issuance of / original / copy" or online app (German only)
  • Online procedure available: Yes
  • Written form requirement as per German Civil Code Art.126: No
  • Appearance in person required: No

Appeal

You can file a complaint with the competent administrative court.

Here you can find the web application for the electronic application:

Chamber of Industry and Commerce web application for electronic certificates of origin

Technically approved by

Lower Saxony Ministry of Economic Affairs, Labour, Transport and Digitalisation

Professionally released on

12.03.2021

Author

The text was automatically translated based on the German content.

competent Bodies


Einheitsgemeinde Haselünne, Stadt
Address: Rathausplatz 1 , 49740 Haselünne
Timetable
Postal address: Post Office Box 280 , 49735 Haselünne
Timetable
Telephone: 05961 509-0
Fax: 05961 509-500
Building Access
elevator available, wheelchair-accessible

Ansprechpartner

Bürgerservice Stadt Haselünne
responsible for:
Address: Neuer Graben 38 , 49074 Osnabrück
Timetable
Telephone: 0541 353-0
Fax: 0541 353-122
Address: Schiffgraben 49 , 30175 Hannover
Timetable
Telephone: 0511 3107-0
Fax: 0511 3107-333
Address: Am Sande 1 , 21335 Lüneburg
Timetable
Telephone: 04131 742424
Fax: 04131 742180

Data protection information


Landkreis Emsland
Address: Ordeniederung 1 , 49716 Meppen
Timetable
Postal address: Post Office Box 15 62 , 49705 Meppen
Timetable
Telephone: 05931 44-0
Fax: 05931 44-3621
Transport Connection:
Station Haltestelle Kreishaus
Bus: 993

Building Access
elevator available, wheelchair-accessible
bank account:
recipients: Landkreis Emsland
bank: Emsländische Volksbank
BIC: GENODEF1LIG
IBAN: DE26266600600120050000
recipients: Landkreis Emsland
bank: Sparkasse Emsland
BIC: NOLADE21EMS
IBAN: DE39266500010000001339
recipients: Landkreis Emsland
bank: Postbank Hannover
BIC: PBNKDEFF250
IBAN: DE36250100300012132306

Ansprechpartner

Marc-André Burgdorf
responsible for:
Bernd Otten (Datenschutzbeauftragter)
Telephone: 05931 44-1605
Fax: 05931 44-391605
Room:
605
responsible for:

Einheitsgemeinde Haselünne, Stadt
Address: Rathausplatz 1 , 49740 Haselünne
Timetable
Postal address: Post Office Box 280 , 49735 Haselünne
Timetable
Telephone: 05961 509-0
Fax: 05961 509-500
Building Access
elevator available, wheelchair-accessible

Ansprechpartner

Bürgerservice Stadt Haselünne
responsible for:

Fachbereich Zentrale Steuerung und Finanzen
Address: Rathausplatz 1 , 49740 Haselünne
Timetable
Postal address: Post Office Box 280 , 49735 Haselünne
Timetable
Telephone: 05961 509-440
Fax: 05961 509-500
Building Access
elevator available, wheelchair-accessible

Landesbeauftragte für den Datenschutz Niedersachsen
Address: Prinzenstraße 5, 30159 Hannover
Timetable
Telephone: +49 511 12045-00
Fax: +49 511 12045-99

Source: Serviceportal Niedersachsen (Portalverbund des Bundes und der Länder)