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Apply for certificate of seclusion according to the Condominium Act


If you establish separate ownership of an apartment or of rooms not used for residential purposes (e.g., commercial) or of a parking space, you will need a certificate of seclusion. You also need this if you want to assert the right to permanently occupy a certain apartment in the building (permanent right of residence).

The certificate of seclusion proves that

  • a dwelling is sufficiently separated from other dwellings or rooms by construction, or
  • rooms not used for residential purposes (partial ownership) are closed off from other rooms.

Special ownership can also be established for parking spaces and parts of the property outside the building, such as terraces or garden areas. The separate ownership must be clearly defined by dimension specifications in the construction drawing / partition plan.

The certificate of seclusion is issued by the responsible building authority after checking your documents.

Process flow

  • You fill out the application and submit it to the relevant building authority together with the required documents.
  • The building authority will check your application and the documents.
  • If all requirements are met, the building authority will issue you a certificate of seclusion together with a copy of the construction drawing / partition plan.

Who should I contact?

Contact the lower building supervisory authorities of your district, your independent city, your large independent city or municipality with building supervisory powers.

Requirements

  • You must prove that you are either the owner or heritable building right holder of the apartments for which a certificate of seclusion is requested. Alternatively, you must provide credible evidence of your legitimate interest (e.g., purchaser).
  • Condominiums are deemed to be self-contained if
    • it is structurally separated from other apartments or rooms, for example by walls and ceilings, and
    • has its own lockable access directly from the outside, from a staircase or an anteroom; the access may not lead via another separate property or via a neighboring property without real security.
  • A self-contained apartment or self-contained rooms not used for residential purposes may include additional lockable rooms outside the respective enclosure (for example, storage rooms in the basement).
  • Parking spaces as well as parts of the property outside the building (such as terraces and garden areas), on which separate ownership is also to be established, must be clearly defined by dimension specifications in the construction drawing / partition plan.

Which documents are required?

  • Application for a certificate of seclusion,
  • construction drawing / partition plan (site plan, floor plans, sections and views),
    • In the case of a written application, the construction drawing / partition plan must be enclosed in duplicate, legible and to scale and must not exceed DIN A3 format.
    • In the case of electronic application, the construction drawing / partition plan must be submitted as an electronic document printable in A3 format.
    • The construction drawing / partition plan must be an as-built drawing for existing buildings.
  • Proof of ownership (current excerpt from the land register, purchase contract if applicable, current excerpt from the commercial register if applicable),
  • current excerpt from the official real estate map

What are the fees?

According to state law, a fee may be charged for the issuance of the certificate of seclusion.

What deadlines do I have to pay attention to?

  • none

Processing duration

  • not specified

Applications / forms

  • Forms/ online services available: No
  • Written form required: depends on state law
  • Informal application possible: Yes
  • Personal appearance required: No
  • Antrag auf Erteilung einer Abgeschlossenheitsbescheinigung

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Appeal

Appeal to the competent administrative court

Technically approved by

Lower Saxony Ministry for the Environment, Energy, Building and Climate Protection

Author

The text was automatically translated based on the German content.

competent Bodies


Landkreis Emsland - Fachbereich Hochbau
Address: Ordeniederung 1 , 49716 Meppen
Timetable
Postal address: Post Office Box 15 62 , 49705 Meppen
Timetable
Telephone: 05931 44-0
Fax: 05931 44-3621
Transport Connection:
Station Haltestelle Kreishaus
Bus: 993

Building Access
elevator available, wheelchair-accessible

Ansprechpartner

Esther Schumacher
Telephone: 05931 44-1516
Room:
A 516
responsible for:
Address: Rathausplatz 1 , 49740 Haselünne
Timetable
Postal address: Post Office Box 280 , 49735 Haselünne
Timetable
Telephone: 05961 509-0
Fax: 05961 509-500
Building Access
elevator available, wheelchair-accessible

Ansprechpartner

Bürgerservice Stadt Haselünne
responsible for:

Data protection information


Landkreis Emsland
Address: Ordeniederung 1 , 49716 Meppen
Timetable
Postal address: Post Office Box 15 62 , 49705 Meppen
Timetable
Telephone: 05931 44-0
Fax: 05931 44-3621
Transport Connection:
Station Haltestelle Kreishaus
Bus: 993

Building Access
elevator available, wheelchair-accessible
bank account:
recipients: Landkreis Emsland
bank: Emsländische Volksbank
BIC: GENODEF1LIG
IBAN: DE26266600600120050000
recipients: Landkreis Emsland
bank: Sparkasse Emsland
BIC: NOLADE21EMS
IBAN: DE39266500010000001339
recipients: Landkreis Emsland
bank: Postbank Hannover
BIC: PBNKDEFF250
IBAN: DE36250100300012132306

Ansprechpartner

Marc-André Burgdorf
responsible for:
Bernd Otten (Datenschutzbeauftragter)
Telephone: 05931 44-1605
Fax: 05931 44-391605
Room:
605
responsible for:

Einheitsgemeinde Haselünne, Stadt
Address: Rathausplatz 1 , 49740 Haselünne
Timetable
Postal address: Post Office Box 280 , 49735 Haselünne
Timetable
Telephone: 05961 509-0
Fax: 05961 509-500
Building Access
elevator available, wheelchair-accessible

Ansprechpartner

Bürgerservice Stadt Haselünne
responsible for:

Fachbereich Zentrale Steuerung und Finanzen
Address: Rathausplatz 1 , 49740 Haselünne
Timetable
Postal address: Post Office Box 280 , 49735 Haselünne
Timetable
Telephone: 05961 509-440
Fax: 05961 509-500
Building Access
elevator available, wheelchair-accessible

Landesbeauftragte für den Datenschutz Niedersachsen
Address: Prinzenstraße 5, 30159 Hannover
Timetable
Telephone: +49 511 12045-00
Fax: +49 511 12045-99

Source: Serviceportal Niedersachsen (Portalverbund des Bundes und der Länder)