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Apply for a collective list to make travel easier for pupils


The student collection list is a form that facilitates school trips with a multinational class. It applies to school trips within the European Union as well as to Iceland, Liechtenstein and Norway (European Economic Area).

Student collection list as a visa substitute

Pupils with third-country citizenship and residence in Germany, who would actually require a visa in the destination country, can exceptionally enter without a visa with the list. For example, the student collection list makes it possible for pupils to take part in a class trip even if an asylum procedure has not yet been completed.

If the teacher presents the collective list at the border, the border guard authorities of the Member States must allow the listed pupils to enter and leave the country even without a visa. The students only show their passport or identity card when crossing the border.

Student collection list as a passport substitute

If a pupil does not have a passport or other valid travel document, the EU form will also be recognised as a passport substitute when crossing the border, provided that the list

  • has been provided with a photo of the pupil and
  • has been certified and approved by the locally competent immigration authority.

With the permit, the Foreigners' Registration Office confirms that all listed students live in Germany and are entitled to return home.

The student collection list contains the following information:

  • names, dates of birth and addresses of pupils,
  • Destination and duration of the school trip,
  • where applicable, photos of pupils who do not have a passport.

It is advisable to ask for further information on the procedure in the specific case before travelling. To do so, please contact the embassy of the destination country and the locally responsible immigration authority.

Process flow

You must apply in writing for the collective list for pupils:

  • Please contact your local immigration authority. On request, you will receive the form "List of travellers for school trips within the European Union.
  • Fill out the form completely.
  • Have it signed and stamped by the school management.
  • The list is therefore valid and, together with the passports of the students, serves as a visa substitute.

If you want to issue the list exclusively as a visa substitute, you do not need to go to the Foreigners' Registration Office again.

If you also want to issue the list as a passport substitute:

  • In addition, stick a photo of the affected students on the list.
  • Send the fully completed, signed and stamped list to your local immigration authority.
  • The Foreigners' Registration Office checks the list. If approved, it shall affix a seal to the list. It serves as confirmation that all listed students live in Germany and are entitled to return home.
  • After that, you will receive the approved list back.

Who should I contact?

The Foreigners' Registration Office at the location of the school

Requirements

One or more participants of the trip are

  • pupil of a general or vocational school in Germany and
  • Nationals of a third country (not: Germany, European Union, European Economic Area) residing in Germany.

When used as a visa substitute:

  • The student needs a visa. You can find out which countries of origin require a visa and thus also a student collection list as a visa substitute on the website of the Federal Foreign Office.

When used as a passport substitute:

  • A student does not have a passport or other valid travel document.

Which documents are required?

  • if applicable, proof of membership of a general education school
  • If applicable, proof of the class trip by booking data
  • when used as a passport substitute: biometric photo

Please ask for all necessary documents from the locally responsible immigration authority.

What are the fees?

Fee: 12,00 EUR
Payment in advance: No
Adult

Fee: 6,00 EUR
Payment in advance: No
Minor

What deadlines do I have to pay attention to?

  • Validity of the collective list: depending on the noted duration of the class trip, maximum 3 months

Processing duration

Please inquire about the processing time at the locally responsible immigration office.

Legal basis

§ 4 (1) no. 5 in conjunction with § 22 Residence Ordinance

Section 3 (3) No. 6 of the Residence Ordinance

§ 48 (1) no. 7 Residence Ordinance (fees)

Applications / forms

Forms: yes

Online procedure possible: Please ask the locally responsible immigration authority

Written form required: Please ask the locally responsible immigration authority

Personal appearance required: Please ask the locally responsible immigration authority. As a rule, an interview with a person appointed by the school is necessary to pick up the list.
 

Appeal

Administrative action:

Detailed information on this can be found in the decision rejecting your application.

Technically approved by

Lower Saxony Ministry of the Interior and Sport

Author

The text was automatically translated based on the German content.

Source: Serviceportal Niedersachsen (Portalverbund des Bundes und der Länder)