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Apply for certificates of origin and IHK certificates for commercial documents

In some countries, customs authorities, banks or companies of the importing country require the presentation of so-called certificates of origin when importing goods and, if necessary, the submission of further commercial documents certified by the Chamber of Industry and Commerce. A certificate of origin provides information about the place of origin of a product.

As an exporter, you can apply for the issuance of such a certificate of origin or the certificate of a commercial document, e.B. a commercial invoice, at your locally responsible IHK.

Applications can be submitted in person, by post or electronically to the Service Center of your Chamber of Industry and Commerce. The registration for the electronic procedure at the responsible IHK takes place by your e-mail request and transmission of a registration code.

The IHK checks the correctness of the information and then issues the document promptly. There is a fee for the issuance or certification. This is based on the fee catalogue of the respective IHK.

Process flow

To apply for a certificate of origin or a certificate for a commercial document, you can use an online procedure or a written procedure.

Online procedure:

  • Send an e-mail to the IHK responsible for you with the request to activate you for the online application.
  • Fill out the application electronically and send it to the IHK using the online application.
  • The IHK checks the completeness and correctness of your information.
  • The Chamber of Industry and Commerce may require you to provide additional information and documents to prove the accuracy of the information contained in the application.
  • After checking the information, the IHK certifies the certificate of origin or the commercial document by means of an electronic signature.
  • The IHK will then provide you with the certified document in the online application.
  • You can print the document if necessary.

Written procedure:

  • Fill out the application and sign it
  • Submit the application either by post or on site to the ServiceCenter of your IHK.
  • The IHK checks the completeness and correctness of your information.
  • The Chamber of Industry and Commerce may require you to provide additional information and documents to prove the accuracy of the information contained in the application.
  • After checking the information, the IHK certifies the certificate of origin or the commercial document.

The certified document will then be returned to you by post.

Competent authority

The responsibility lies with the Chamber of Industry and Commerce (IHK), in whose district your company is located.

Requirements

You can prove the origin of the goods.

Which documents are required?

Proof of the origin of the goods. Proofs of origin can be.B, for example:

  • Self-declaration on the production of the goods in our own company
  • Certificates of origin from another Chamber of Industry and Commerce
  • Certificates of origin Form A (from developing countries)
  • Preferential movement certificates EUR
  • Preferential declarations of origin according to format requirements from EU Free Trade Agreements
  • Supplier declarations in accordance with Regulation (EU) 2015/2447

Please ask the IHK responsible for you which documents are specifically required in your case.

What are the fees?

Fees of between EUR 5.00 and EUR 25.00 apply for a certificate of origin.

What deadlines do I have to pay attention to?

- none

Processing duration

  • A few minutes in the online procedure.
  • Usually a few days in the written procedure.

Applications / forms

  • Form set "Certificate of origin – application for issuance / original / copy" or online form
  • Online procedure possible: yes
  • Written form required: no
  • Personal appearance required: no

Appeal

You can bring an action before the competent administrative court.

Author

The text was automatically translated based on the German content.

Technically approved by

Lower Saxony Ministry of Economic Affairs, Labour, Transport and Digitalisation

Professionally released on

12.03.2021

competent Bodies

Industrie- und Handelskammer Lüneburg-Wolfsburg

Address: Am Sande 1 , 21335 Lüneburg

Telephone: 04131 742424
Fax: 04131 742180
Building Access:
elevator available : unknown
wheelchair-accessible : unknown
Address: Neuer Graben 38 , 49074 Osnabrück

Telephone: 0541 353-0
Fax: 0541 353-122
Building Access:
elevator available : unknown
wheelchair-accessible : unknown
Address: Schiffgraben 49 , 30175 Hannover

Telephone: 0511 3107-0
Fax: 0511 3107-333
Building Access:
elevator available : unknown
wheelchair-accessible : unknown

Data protection information

Gemeinde Rhede (Ems) - Ordnungsamt/Gewerbe/Feuerwehrwesen

Postal address: Post Office Box 1134

Address: Gerhardyweg 1, 26899 Rhede (Ems)

Telephone: 04964 9182-19
Fax: 04964 9182-40
Transport Connection:
Parking:
Handicapped Parking Place: Number: 2, Fees: no
Parking Place: Number: 60, Fees: no
Building Access:
elevator available : yes
wheelchair-accessible : yes
bank account:
recipients: Gemeinde Rhede (Ems)
bank: Emsländische Volksbank
IBAN: DE08266614940000164300
recipients: Gemeinde Rhede (Ems)
bank: Sparkasse Emsland
IBAN: DE06266500010017000019
payment methods:
Sepa Credit Transfer, Bank Transfer, Cash Payment, Sepa Direct Debit, Paypal

Ansprechpartner

Point of contact:
Herr Holger Knak
Address: Gerhardyweg 1, 26899 Rhede (Ems)
Telephone: 04964 9182-19
Fax: 04964 9182-40
Department:
Ordnungsamt, Sozialamt, Bürgeramt, Standesamt, Gewerbeamt
Room:
19
responsible for:

Landkreis Emsland

Address: Ordeniederung 1 , 49716 Meppen

Postal address: Post Office Box 15 62

Telephone: 05931 44-0
Fax: 05931 44-3621
Transport Connection:
Building Access:
elevator available : yes
wheelchair-accessible : yes
bank account:
recipients: Landkreis Emsland
bank: Emsländische Volksbank
BIC: GENODEF1LIG
IBAN: DE26266600600120050000
recipients: Landkreis Emsland
bank: Sparkasse Emsland
BIC: NOLADE21EMS
IBAN: DE39266500010000001339
recipients: Landkreis Emsland
bank: Postbank Hannover
BIC: PBNKDEFF250
IBAN: DE36250100300012132306

Ansprechpartner

Point of contact:
Marc-André Burgdorf
responsible for:
Bernd Otten (Datenschutzbeauftragter)
Telephone: 05931 44-1605
Fax: 05931 44-391605
Room:
605
responsible for:

Landesbeauftragte für den Datenschutz Niedersachsen

Address: Prinzenstraße 5, 30159 Hannover

Telephone: +49 511 12045-00
Fax: +49 511 12045-99
Building Access:
elevator available : unknown
wheelchair-accessible : unknown

Source: Serviceportal Niedersachsen (Portalverbund des Bundes und der Länder)

Further Links

Single points of contact of the state of Lower Saxony, Single points of contact of the countries of Europe, advice and assistance for EU citizens and their families.