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Carriage of goods by road for hire or reward - Apply for a permit

Carriage of goods by road is the commercial or paid transport of goods by motor vehicles which, including trailers, have a gross vehicle weight higher than 3.5 tonnes.

On 21 May 2022, new regulations on the market and professional access regulations for vehicles with a gross vehicle weight of more than 2.5 t will come into force in international traffic. Accordingly, companies require the Community licence for the international commercial carriage of goods by road with vehicles of more than 2.5 tonnes and not more than 3.5 tonnes gross vehicle weight.

In the future, the requirements for access to the profession, i.e. requirements for a branch office, proof of professional suitability, financial capacity and personal reliability for the aforementioned transports, must also be met.

In principle, the carriage of goods by road for hire or reward is subject to authorisation. So-called own-account transport, i.e. the carriage of goods by road for the company's own purposes under certain conditions, is not subject to authorisation.

If the vehicles are only in use throughout Germany, you need a permit for commercial road haulage (according to § 3 of the Goods Road Transport Act). For cross-border journeys within the European Union, the European Economic Area (EEA)* and Switzerland, you need a Community licence (EU licence) and, if applicable, a driver attestation for third-country nationals.

You can also use the Community licence for transport within Germany and the EEA states ("cabotage traffic").

For commercial road haulage with countries outside the European Economic Area, in addition to the national permit for the German share of the route (permit for commercial road haulage or Community license), you need bilateral permits or so-called CEMT permits for route shares in third countries.

If you are travelling to or through Switzerland as part of the commercial carriage of goods by road, you will need a valid Community licence.

Licences for the carriage of goods by road for hire or reward and the Community licence may be granted for a limited period, subject to conditions or with conditions. The national permit can be granted for a period of validity of up to 10 years. The Community licence shall be issued for a period of 5 years.

Process flow

You must apply for the national road haulage licence or the Community licence (EU licence) from the transport authority responsible for your place of business.

The application form can be obtained from the responsible transport authority. Depending on the offer of the authority, online forms are also available.

Complete the application in full and submit it with the required documentation.

The competent transport authority shall give the following bodies the opportunity to comment:

  • the Federal Office for Goods Transport,
  • the Chamber of Commerce and Industry,
  • the competent trade union and
  • the Association of the Transport Industry.

After the deadline for comments, the competent transport authority will decide on your application. You will receive a notification.

Competent authority

Responsible are the traffic authorities of the districts, district-free cities, large independent cities and independent municipalities.

Requirements

Permission is granted to an entrepreneur whose company actually and permanently has its registered office in Germany if:

  • the entrepreneur and the person appointed to manage the road haulage operations (transport manager) are reliable,
  • the financial capacity of the company is guaranteed, and
  • the entrepreneur or the person appointed to conduct the road haulage operations is professionally suitable.

The company needs equity plus reserves. The amount of capital is measured by the number of vehicles intended for use. For the first vehicle, the entrepreneur needs equity in the amount of 9,000 euros, for each additional vehicle 5,000 euros. This also applies to the use of rental vehicles.

A person is technically suitable if he has passed a specialist examination. All final examinations previously recognised as equivalent will continue to be considered equivalent if they were started or completed before 4 December 2011.

Persons who have worked continuously (at least ten years) in a managerial capacity in a road haulage company between 4 December 1999 and 4 December 2009 are also suitable for professional purposes.

Which documents are required?

  • Documents for the applicant company:
    • Extract from the register of trade, partnerships, cooperatives or associations, if a corresponding entry exists
    • for GbR companies: Excerpt from the GbR contract
    • Proof of the right of representation if a person other than the applicant has the professional aptitude
    • Proof of reliability:
      • Certificate of good conduct for the person authorised to represent (not older than three months)
      • Information from the Central Trade Register for the person authorised to represent (not older than three months)
      • Information from the driving aptitude register for the person authorised to represent (not older than three months)
    • Proof of financial capacity:
      • Clearance certificate from the tax office (not older than three months)
      • Clearance certificate from the municipality (not older than three months)
      • Clearance certificate from the health insurance company (not older than three months)
      • Clearance certificate from the Berufsgenossenschaft Verkehrswirtschaft, Post-Logistik, Telekommunikation (BG Verkehr) (not older than three months)
      • Capital certificate to prove financial capacity in the carriage of goods by road for hire or reward (Annex 2 of the General Administrative Regulation on Road Haulage Law (GüKVwV)) and
      • if necessary, supplementary certificate proving financial standing in the carriage of goods by road for hire or reward (Annex 3 of the General Administrative Regulation on Road Haulage Law (GüKVwV)
    • Proof of professional aptitude:
      • Certificate of passing the IHK specialist examination or an equivalent recognised final examination or
      • Proof of at least 10 years of managerial activity in a road haulage company (the Chamber of Commerce and Industry responsible for you will check whether the requirements are met)
  • Documents for persons appointed to conduct road haulage operations (transport managers):
    • Proof of reliability:
      • Certificate of good conduct (not older than three months)
      • Information from the Central Trade Register (not older than three months)
      • Information from the driving aptitude register (not older than three months)
    • Proof of professional aptitude:
      • Certificate of passing the IHK specialist examination or an equivalent recognised final examination or
      • Proof of at least 10 years of managerial activity in a road haulage company (the Chamber of Commerce and Industry responsible for you will check whether the requirements are met)
    • Proof of financial capacity:
      • Clearance certificate from the health insurance company (not older than three months)
    • Proof of employment

What are the fees?

National permit for the carriage of goods by road for hire or reward: 120,00 - 700,00 EUR

Community license: 120,00 - 700,00 EUR

Further costs arise for the information from the registers and for the preparation of the other evidence.

Processing duration

Processing may take up to 3 months from the time when the competent body has all the necessary documents.

What else should I know?

Own-account transport as road haulage for the company's own purposes is exempt from authorisation under the following conditions:

  • the transported goods must be the property of the company or sold, bought, rented, rented, manufactured, produced, obtained, processed or repaired by the company.
  • the transport must serve the delivery of the goods to the company, their dispatch from the company, their transfer within or for personal use outside the company.
  • the motor vehicles used for transport must, in principle, be driven by the company's own personnel.
  • Carriage may only constitute an ancillary activity within the framework of the entire activity of the undertaking.

If the own-account transport as road haulage for the company's own purposes is exempt from authorisation, the entrepreneur operating own-account transport is obliged to register his company with the Federal Office for Goods Transport before the start of the first carriage.

The Federal Office for Goods Transport is responsible for issuing the bilateral permit or a so-called CEMT permit for international commercial road haulage and removal traffic in the Community of CEMT member states (over 30 countries in Europe).

Comments

Text reviewed by the Lower Saxony Ministry of Economic Affairs, Labour and Transport

Author

The text was automatically translated based on the German content.

Technically approved by

Lower Saxony Ministry of Economic Affairs, Labour, Transport and Digitalisation

competent Bodies

Landkreis Emsland - Fachbereich Straßenverkehr

Address: Ordeniederung 1 , 49716 Meppen
Postal address: Post Office Box 15 62
Telephone: 05931 44-0
Fax: 05931 44-3621
Transport Connection:
Building Access:
elevator available : yes
wheelchair-accessible : yes

Ansprechpartner

Point of contact:
Margret Varel
Telephone: 05931 44-2132
Room:
B 132
responsible for:

Data protection information

Landkreis Emsland

Address: Ordeniederung 1 , 49716 Meppen
Postal address: Post Office Box 15 62
Telephone: 05931 44-0
Fax: 05931 44-3621
Transport Connection:
Building Access:
elevator available : yes
wheelchair-accessible : yes
bank account:
recipients: Landkreis Emsland
bank: Emsländische Volksbank
BIC: GENODEF1LIG
IBAN: DE26266600600120050000
recipients: Landkreis Emsland
bank: Sparkasse Emsland
BIC: NOLADE21EMS
IBAN: DE39266500010000001339
recipients: Landkreis Emsland
bank: Postbank Hannover
BIC: PBNKDEFF250
IBAN: DE36250100300012132306

Ansprechpartner

Point of contact:
Marc-André Burgdorf
responsible for:
Bernd Otten (Datenschutzbeauftragter)
Telephone: 05931 44-1605
Fax: 05931 44-391605
Room:
605
responsible for:

Landesbeauftragte für den Datenschutz Niedersachsen

Address: Prinzenstraße 5, 30159 Hannover
Telephone: +49 511 12045-00
Fax: +49 511 12045-99
Building Access:
elevator available : unknown
wheelchair-accessible : unknown

Source: Serviceportal Niedersachsen (Portalverbund des Bundes und der Länder)

Further Links

Single points of contact of the state of Lower Saxony, Single points of contact of the countries of Europe, advice and assistance for EU citizens and their families.