Apply for certificates of origin and IHK certificates for trade documents
In some countries, customs authorities, banks or companies in the importing country require the presentation of so-called certificates of origin when importing goods and, if necessary, certificates of origin. the submission of further commercial documents certified by the Chamber of Industry and Commerce. A certificate of origin provides information about the place of origin of a product.
As an exporter, you can apply for the issuance of such a certificate of origin or the certification of a commercial document, e.g. a commercial invoice, at your local Chamber of Industry and Commerce.
Applications can be submitted in person, by post or electronically to the service center of your Chamber of Industry and Commerce. Registration for the electronic procedure at the responsible Chamber of Industry and Commerce is done by your e-mail request and sending a registration code.
The Chamber of Industry and Commerce verifies the accuracy of the information and then issues the document promptly. There is a fee for the issuance or certification. This is based on the fee catalog of the respective Chamber of Industry and Commerce.
Process flow
To apply for a certificate of origin or a certificate for a commercial document, you can use an online procedure or a written procedure.
Online procedure:
- Send an e-mail to the Chamber of Industry and Commerce responsible for you with the request to activate you for the online application.
- Fill out the application electronically and send it to the Chamber of Industry and Commerce using the online application.
- The Chamber of Industry and Commerce checks the completeness and correctness of your information.
- The Chamber of Industry and Commerce may request additional information and documents from you to prove the correctness of the information contained in the application.
- After checking the information, the Chamber of Industry and Commerce certifies the certificate of origin or the commercial document by means of an electronic signature.
- The Chamber of Industry and Commerce will then make the certified document available to you in the online application.
- You can print the document if necessary.
Written procedure:
- Fill out and sign the application
- Submit the application either by post or on site at the ServiceCenter of your Chamber of Industry and Commerce.
- The Chamber of Industry and Commerce checks the completeness and correctness of your information.
- The Chamber of Industry and Commerce may request additional information and documents from you to prove the correctness of the information contained in the application.
- After checking the information, the Chamber of Industry and Commerce certifies the certificate of origin or the commercial document.
The certified document will then be returned to you by post.
Competent authority
The responsibility lies with the Chamber of Industry and Commerce (IHK), in whose district your company is located.
Requirements
You can prove the origin of the goods.
Which documents are required?
Proof of origin of the goods. Proof of origin can be, for example:
- Self-declaration on the production of the goods in the company's own company
- Certificates of origin from another Chamber of Industry and Commerce
- Certificates of origin Form A (from developing countries)
- Preferential movement certificates EUR
- Preferential declarations of origin in accordance with format requirements from EU trade agreements
- Supplier's declarations in accordance with Regulation (EU) 2015/2447
Please inquire at the Chamber of Industry and Commerce responsible for you which documents are specifically required in your case.
What are the fees?
Fees for applying for a certificate of origin range from EUR 5.00 to EUR 25.00.
What deadlines do I have to pay attention to?
-none
Processing duration
- A few minutes in the online procedure.
- Usually a few days in the written procedure.
Applications / forms
- Form set "Certificate of origin – application for issuance / original / copy" or online form
- Online procedure possible: yes
- Written form required: no
- Personal appearance required: no
Appeal
You can file a complaint with the competent administrative court.
Here you can find the web application for the electronic application:
Chamber of Industry and Commerce web application for electronic certificates of origin
Technically approved by
Lower Saxony Ministry of Economic Affairs, Labour, Transport and Digitalisation
Professionally released on
12.03.2021
Author
The text was automatically translated based on the German content.
