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Organization of a trade fair, exhibition or wholesale market: determination


If a trade fair, an exhibition or a wholesale market is organised, the so-called determination of the competent authority is necessary, provided that the so-called market privileges are sought for this event.

Examples of market privileges:

  • Exemption from restrictions on the right to open shops
  • Exemption from the provisions of the Industrial Code on the standing and itinerant trades
  • Relaxation of working time regulations, especially on Sundays and public holidays
  • Certain restrictions of the law on the protection of young people at work

Further information on the topic of "Events" can be found in the following services:

  • Organization of a weekly market
  • Organization of a fair or special market

Process flow

The determination shall be made only upon application. A written application is recommended.

A determination entitles the holder to hold the respective event. If fixed trade fairs, exhibitions or wholesale markets are not or no longer held, the organiser must notify the competent authority of this in writing without delay.

The determination regulates the subject, place, time and opening hours of the events concerned.

Information on the possibility of scheduling several events at the same time or one event on a permanent basis is provided by the competent authority.

As soon as the event has been scheduled, a written decision will be issued. The determination may be subject to conditions.

Who should I contact?

The responsibility lies with the district and the independent city.

This procedure can also be handled by a "Point of Single Contact". The "Point of Single Contact" is a special service offered by the municipalities and the state for service providers.

Requirements

  • personal reliability of the applicant
  • Fulfillment of the requirements provided for the respective type of event from the Industrial Code
  • suitable venue

Which documents are required?

  • Self-disclosure of any ongoing investigations, tax liabilities, fines and exhibitor list,
  • Application for determination,
  • Site plan with registration of the existing buildings, stands and visitor parking facilities,
  • Certificate of good conduct Document type 0,
  • Central Trade Register Information Document type 9,
  • Tax clearance certificate from the tax office

for clubs:

  • Excerpt from the register of associations and statutes

in the case of legal entities:

  • Excerpt from the commercial register
  • Shareholders' agreement

What are the fees?

Fees are charged in accordance with Annex 1 to § 1 paragraph 1 of the General Fee Schedule of the State of Lower Saxony (AllGO) in accordance with Nos. 40.1.21 and 40.1.22.

Fee: 450,00 EUR
Payment in advance: Yes

What deadlines do I have to pay attention to?

An application deadline is not specified by law. However, it is advisable to submit your application in good time (up to six weeks before the start of the event).

Processing duration

Processing Time: 3 Months
§ 6a paragraph 2 in conjunction with § 6a paragraph 1 of the Industrial Code (GewO)

What else should I know?

In principle, anyone is allowed to participate in a trade fair, exhibition or market. As an organiser, however, you can limit the event to certain groups of providers or visitors or exclude individual interested parties for objectively justified reasons. However, the selection from among the applicants must be made according to factual, verifiable selection criteria. This includes criteria such as attractiveness, balance, versatility and novelty of the business operated by the applicant.

Technically approved by

Lower Saxony Ministry of Economic Affairs, Labour and Transport

Source: Serviceportal Niedersachsen (Portalverbund des Bundes und der Länder)